The following are guidelines for accessing public records from Huntington Beach Union High School District under the California Public Records Act, Section 6250 of the Government Code and other applicable statutes and case law.
For recording purposes, all requests for records must be submitted in writing with the signature and contact information of the requestor. Download the Public Records Request Form (attached below) or obtain the form from the front desk at the District office.
Requests must be for records in the District and must be clearly identifiable records (Gov. Code Sec. 6253.). In order to help identify the records, requesters should provide specific information about the records they seek, being as specific as possible in describing the record, the applicable dates, and the office/ school that created and maintains the records.
All records requests must be submitted to the Public Information Office via email at firstname.lastname@example.org, via fax at (714) 372-8117, or mailed to the District office to the attention of Alyssa Griffiths, Public Information Coordinator.
Requestors will be notified within ten days (10) of request receipt whether the request seeks copies of disclosable public records in the possession of the district. In most cases, requests will be processed within ten days.
If the request is for voluminous records, the requestor will be notified of any additional length of time it may take to process the request.
INSPECTION OF RECORDS
If the request is to inspect records rather than receive copies, once the records are gathered, an appointment will be made for inspection of the records. Records not inspected within two weeks of notification will be returned to storage or re-filed and the requestor will be required to file a new request should he/she desire to review them.
The District may charge for copies of public records or other materials requested by individuals or groups. The charge shall be based on actual costs of duplication, as determined by the Superintendent or designee and as specified in administrative regulation. In order to receive public records following an approved request, copying fees will need to be paid in full prior to document release.
RECORDS OPEN TO THE PUBLIC
Public records include any writing containing information relating to the conduct of the district’s business prepared, owned, used or retained by the district regardless of physical form or characteristics and any records thereby created regardless of the manner in which the record has been stored.
Public access shall not be given to records listed as exempt from public disclosure in the California Public Records Act (CPRA) or other statutes.
Click here to see the full list of records open to the public according to:
FOLLOWING A REQUEST
The District should receive a copy of any report or survey made, and of any published use of the information provided via Public Records Request. A copy of the report, survey, or published document shall be delivered to:
Should you have any questions, please contact Alyssa Griffiths at (714) 903-7000 ext. 504226 or email@example.com.